Per our bylaws, a slate of candidates for the upcoming term of board of directors is required to be presented no later than November 1st in preparation for ballots to be delivered to the unit membership by December 31st. The board of directors is comprised of the following elected positions:
President (Intendant de Administration) 1 position every 2 years
Unit Commander (Capitaine) 1 position every 2 years
Secretary-Clerk (Commis) 1 position every 2 years
Treasurer (Ordonnateur) 1 position every 2 years
Quartermaster (Garde Magazin) 1 position every 2 years
Auditor (Inspecteur) 1 position every 2 years
If elected, members would serve from February 2019 to February 2021. The duties of the officers shall be as follows:
Unit President (Intendant de Administration)
1. Calls and chairs all meetings.
2. Coordinates all unit activities with the Capitaine as well as with the leaders of the various aspects.
3. Oversees the probationary member process.
4. Makes contracts for events as required by the membership.
5. Breaks any tie votes at Board of Directors meetings.
Event or Field Commander (Capitaine)
1. In the absence of the President (Intendant de Administration) calls and chairs all meetings.
2. Oversees encampments and programs on site, directs all member participation in demonstrations and attends site meetings as appropriate.
3. Commands field duties and tactical demonstrations.
4. Oversees the various standing committees and aspects within the Unit and assists with their development.
Unit Secretary-Clerk (Commis)
1. Responsible for keeping of the minutes of all unit meetings in a journal.
2. Responsible for making all unit minutes and records available to unit members.
3. Collect all event roster lists and related materials from coordinators
4. Oversees publishing of the unit newsletter.
5. Maintains and publishes the unit directory.
Unit Treasurer (Ordonnateur)
1. Collection of dues and all other funds.
2. Responsible for bookkeeping of unit treasury.
3. Maintain funds in an account to which the unit Capitaine and treasurer (Ordonnateur) are signatories.
4. Maintain all invoices.
5. Receives, pays and maintains all bills of sale.
6. Receives and maintains all receipts on goods.
7. Maintains inventory of all unit property.
8. Responsible for making all treasury records available to unit members upon request.
Unit Quartermaster (Garde Magazin)
1. Responsible for maintaining a unit inventory which includes, but is not limited to, reordering merchandise and researching possible sources of supply.
2. Responsible for an inventory journal and list of current unit inventory available for unit members to purchase as well as a current price list.
3. Keeps and loans any unit owned patterns.
Unit Auditor (Inspecteur)
1. Responsible for auditing unit financial records and transactions.
2. Responsible for auditing unit property including essential records such as rosters and insurance records.
3. Assists in the resolution of any deficiencies in the above and provides a formal report for the annual meeting.
Any Full Member (a member who is current on their annual dues and has attended at least one full event weekend per season, not including meetings) is eligible to stand for election. Interested parties should contact Geoffrey Domowicz (GDomow1962@aol.com) of their intentions to run for their desired elected position no later than October 31st. ... See more
